Manual Ricoh SDC 555 (page 51 of 204) (English)

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Using the Document Server

Storing Data

❖

❖❖

❖ File Name

Stored documents will automati-

cally be named as “COPY0001”,

“COPY0002”. You can change as-

signed file names.

❖

❖❖

❖ User Name

You can register a user name to

distinguish the user or user group

that stored the documents. To reg-

ister, you can either enter a name

or use the one assigned to the user

code.

Reference

For more information about the

user name, see p.76 “Register-

ing Names”.

❖

❖❖

❖ Password

You can set a password for stored

documents, and use it to prevent

others printing them. When a pass-

word is set for the documents,

mark appears next to the docu-

ments.

Reference

To store documents in a mode oth-

er than Document Server, see the

manuals for the respective modes.

Important

❒ Data stored in the machine might

be lost if some kind of failure oc-

curs. The supplier shall not be re-

sponsible for any damage that

might result from the loss of data.

❒ Be careful not to let anyone know

your password, especially when

entering a password or recording

it. Keep any record of your pass-

word in a secure place.

❒ Avoid using a single number or

consecutive numbers for a pass-

word such as “0000” or “1234”,

since the numbers like this are easy

to guess, so using them will not

provide a worthwhile level of se-

curity.

❒ A document accessed with a cor-

rect password remains selected

even after operations are complete,

and it can be accessed by other us-

ers. To stop this, be sure to press

the {

{{

{Clear Modes}

}}

} key to cancel the

document selection.

❒ The user name used when adding

a document to the Document Serv-

er is to identify the document cre-

ator and type. It is not to protect

confidential documents from oth-

ers.

Note

❒ Enter a four- to eight-digit pass-

word.

❒ By default, data stored in the Doc-

ument Server is deleted after three

days (72 hours). You can specify

the time taken for the stored data

to be deleted automatically. See

p.71 “Auto Delete File”.

❒ If you do not want stored data to

be automatically deleted, select

[No] in Auto Delete File before stor-

ing a document. If you select [Yes]

later, data stored afterward will be

automatically deleted.

❒ When the machine is printing a

document stored using the copier

function, wait until printing has

finished before you store a docu-

ment in the Document Server.

❒ Before scanning documents using

the scanner function, make sure all

other operations have finished.

VenusC1_EN_zen_Pre_FM.book Page 39 Monday, April 18, 2005 4:49 PM

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Ricoh SDC 555 Manual

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