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Sharp MX-3570N Manual

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DOCUMENT FILINGâ–ºUSING STORED FILES
Automatic Deletion of File
You can have document filing data in specified folders automatically deleted by specifying the folders and the time.
Periodic deletion of files stored in the machine helps to prevent the disclosure of sensitive information and frees space
on the hard drive.
When [Delete by Schedule] is selected, you can select every day, every week, or every month for the deletion cycle, and
set a scheduled time for each.
When [Delete at Specified Time after Specified Days Have Elapsed] is selected, you can select 1 to 7 days, 10 days, 20
days, or 30 days for the number of elapsed days, and set a scheduled time for each.
Example: Delete the data in the Quick File folder at 9:00 AM 1 day from now.
File Name Stored Date Deletion date and time
Document A 05/23/2015 2:22AM 05/25/2015 9:00AM
Document B 05/23/2015 11:59PM 05/25/2015 9:00AM
Document C 05/24/2015 0:01AM 05/26/2015 9:00AM
• To automatically delete document filing data periodically:
In "Settings (administrator)", select [System Settings] → [Document Filing Settings] → [Automatic Deletion of File
Settings].
• To check the set deletion cycle:
In "Settings (administrator)", select [Status] → [List Print] → [List for Administrator], and print a list of the administrator
settings including document filing settings.
• To check information on the folders selected for file deletion:
In "Settings", select [Status] → [List for User] → [Document Filing Folder List] and print a list of the folders of document
filing.
When you specify automatic deletion of document filing data takes place periodically, all files in the specified folders will be
deleted when the set time arrives. Exercise care not to store files that you wish to keep in folders specified for file deletion.
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