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Adobe ACROBAT 9 PRO Manual

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USING ACROBAT 9 PRO
PDF Portfolios and combined PDFs
Last updated 9/30/2011
Remove all headers and footers
❖ Do one of the following:
• Open a single PDF, or select one component PDF in a PDF Portfolio. Then choose Document > Header & Footer
> Remove.
• To remove headers and footers from multiple PDFs, close any open documents and choose Document > Header &
Footer > Remove. In the dialog box, click Add Files, choose Add Files, and select the files. Click OK, and then in
the Output Options dialog box, specify your folder and filename preferences.
Note: This process applies only to headers and footers added in Acrobat 7.0 or later.
Add a Bates numbering header or footer
Bates numbering is a method of indexing legal documents for easy identification and retrieval. Each page of each
document is assigned a unique Bates number that also indicates its relationship to other Bates-numbered documents.
Bates numbers appear as headers or footers on the pages of each PDF in the batch.
The Bates identifier is referred to as a number, but it can include an alphanumeric prefix and suffix. The prefix and
suffix can make it easier to recognize the central subject matter of the files.
Note: Bates numbering is unavailable for protected or encrypted files and some forms.
For a video on using Bates numbering in a PDF Portfolio, see http://blogs.adobe.com/acrolaw/.
Add Bates numbering
When designating documents for Bates numbering, you can add PDFs, PDF Portfolios, and any non-PDF files that
can be converted to PDF. The process converts non-PDF file types to PDF, and then adds Bates numbers to the
resulting PDF. If you add Bates numbering to a PDF Portfolio, any non-PDF files in the PDF Portfolio are replaced
with the converted and numbered PDFs.
1 Choose Advanced > Document Processing > Bates Numbering > Add.
2 In the Bates Numbering dialog box, click Add Files, and choose Add Files, Add Folders, or Add Open Files. Then
select the files or folder.
Note: If you select a folder containing files that Acrobat does not support for PDF conversion, those files are not added.
If any files are password-protected, one or more messages appear, in which you must enter the correct password.
3 As needed, do any of the following in the list of files:
• To change the order in which Bates numbers are assigned, select a file, then drag it or click Move Up or Move Down.
• To sort the list, click a column name. Click again to sort in reverse order.
4 To specify a target folder for output files and filename preferences, click Output Options. Specify the options as
needed, and then click OK.
5 Once you have added and arranged the files as needed, click OK. Then, in the Add Header And Footer dialog box,
click to place the insertion point in the appropriate box.
6 Click Insert Bates Number. Then enter the following:
• In Number Of Digits, specify how many digits make up the Bates number, entering any number from 6 through
15. The default number is 6, which produces Bates numbers such as 000001, 000002, and so on.
• In Start Number, enter the number to assign to the first PDF on the list. The default is 1.
• In Prefix, type any text to appear before the Bates number.
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