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www.lexmark.com
User’s Guide
October 2002
X4500, 5500, X7500 MFP
Options
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  • Page 1

    X4500, 5500, X7500 MFP Options User’s Guide October 2002 www.lexmark.com ...
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    Edition: October 2002 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lex ...
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    Contents Chapter 1: Getting started............................................................. 1 How do I use the touch screen?..................................................................... 1 How do I use the numeric keypad and buttons? ............................................ 2 How do I scan from the scanner bed?............................................................ 3 How do I log in?.............................................................................................. 3 How do I access online help?......................................................................... 3 Chapter 2: Copying ........................................................................ 4 How do I make a quick copy? ........................................................................ 4 How do I cancel a copy job? .......................................................................... 4 ...while the original documents are scanning ................................. ...
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    Contents How do I add a message overlay to copies?................................................ 20 How do I improve the copy quality? ............................................................. 21 Chapter 3: Faxing......................................................................... 22 How do I enter fax numbers? ....................................................................... 22 ...entering shortcut numbers ................................................................... 22 ...entering stored numbers from the address book ................................. 22 How do I send a fax?.................................................................................... 23 ...from my computer ............................................................................... 23 ...at a later time ....................................................................................... 23 How do I create a Fax Queue? ................................................... ...
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    Contents How do I improve the image quality? ........................................................... 40 How do I reduce the file size? ...................................................................... 41 How do I change the scan file type? ............................................................ 42 How do I scan in color? ................................................................................ 43 How do I create an e-mail shortcut?............................................................. 44 How do I create a FTP shortcut?.................................................................. 44 How do I use other scan methods?.............................................................. 45 How do I set up and use Scan to PC profiles?............................................. 45 How do I set up and use ScanBack profiles?............................................... 46 Contents v ...
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    1 Getting started How do I use the touch screen? Use the touch screen to access functions and make selections. Copy E-mail Fax Profiles Key icon Tips Display window • Touch Copy to change copy settings. • Touch Fax to send fax jobs and change fax settings. • Touch E-mail to send scan jobs and change e-mail settings. • Touch Profiles to access stored profiles. If a profile does not exist, this icon will not be displayed. • Touch the Key icon to access the virtual printer operator panel and add administrator settings. • Review the display window for current multifunction printer (MFP) status and messages. • Touch Tips to access online help. Getting started 1 ...
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    Getting started How do I use the numeric keypad and buttons? Use the numeric keypad and buttons to enter information and send commands to the MFP, such as copy, stop, or clear a job. Numeric keypad Dial pause button Backspace button Clear All button Start button Stop button • • • • Press Start to start copy jobs, send faxes, and scan to e-mail. Press the red Stop button to pause the MFP. When you are ready to resume from a pause, touch Resume on the touch screen. Press the Clear All button to clear all settings back to their default values. Use the numeric keypad to specify the number of copies, enter a fax number, or enter a shortcut number. How do I use the numeric keypad and buttons? 2 ...
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    Getting started How do I scan from the scanner bed? Use the scanner bed, or glass, portion of the scanner for original documents, such as books, that are unsuitable for the automatic document feeder. 1 Lift the document feeder cover. 2 Place your original document face down on the glass. 3 Close the document feeder cover. 4 Use the touch screen to make your selections. 5 Press Start. 6 Touch Scan Next if you have more pages to scan. 7 Touch Done when you are finished. Warning: To prevent damage, do not let the document feeder cover fall on the scanner bed. How do I log in? You may have to log in to the MFP before you can use it. To log in: 1 Make sure you have a user ID and password. If you do not have an ID and password, get one from your administrator. 2 Touch the function you want to use. 3 Use the virtual keyboard to enter your user ID and then touch Login. 4 If required, use the virtual keyboard to enter your password and then touch Login. 5 Use the to ...
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    2 Copying How do I make a quick copy? 1 Load your original document in the MFP. 2 Use the numeric keypad to specify the number of copies you want. 3 Press Start. Note: If you are unsatisfied with the quality of the copy, see “How do I improve the copy quality?” on page 21. How do I cancel a copy job? ...while the original documents are scanning If you are scanning a document using the automatic document feeder, touch Cancel while Scanning… is displayed on the touch screen. If you are scanning a document using the scanner bed, touch Cancel while Scan Next Page / Done is displayed on the touch screen. Copying 4 ...
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    Copying ...while the copies are printing 1 Touch the Key icon. 2 Touch Printer Operator Panel. 3 Touch Menu or until you see JOB MENU Cancel Job and then touch Select. . JOB MENU Cancel Job 1 Menu 2 Select 3 Go 5 Return 4 Stop 6 4 Touch Back and then touch Home to return to the Welcome screen. How do I cancel a copy job? 5 ...
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    Copying How do I copy from one size to another size? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Copy from: and then identify the size of your original document. Legal (8 1/2” x 14”) For example, Legal. 4 Touch Copy to: and then select the size you want the copy to be. The MFP will scale the size automatically. For example, Letter. 5 Press Start. If the media type you want is not available, you may want to use the multipurpose feeder to make your copies. See “How do I copy to the multipurpose feeder?” on page 8 for detailed instructions. How do I copy from one size to another size? 6 ...
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    Copying How do I make transparencies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Copy to: and then touch the tray that contains transparencies. For example: Letter (8 1/2” x 11”) Transparency Tray 1 Note: If you do not see Transparency as an option, speak with your administrator. 4 Press Start. How do I copy to letterhead? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Copy to: and then touch the tray that contains letterhead. For example: Legal (8 1/2” x 14”) Letterhead Tray 2 Note: If you do not see Letterhead as an option, speak with your administrator. 4 Press Start. How do I make transparencies? 7 ...
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    Copying How do I copy to the multipurpose feeder? 1 Load your original document in the MFP. 2 Load the type of paper you want your copies to be printed on into the multipurpose feeder (refer to your printer Setup Guide for the location.) 3 From the home screen, touch the Copy icon. 4 Touch Copy to: and then touch MP Feeder. MP Feeder 5 Touch the size of print media you are copying to and then touch Enter. For example: Legal (8 1/2” x 14”) 6 Touch the type of print media you are copying to and then touch Enter. For example: Colored Paper 7 Touch Done. 8 Press Start. How do I copy to the multipurpose feeder? 8 ...
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    Copying How do I make copies from a book or magazine? 1 From the home screen, touch the Copy icon. 2 Touch Copy from: 3 Touch Book Original and then touch Back. 4 Align the book appropriately on the scanner bed. 5 Close the document feeder cover. 6 Press Start. 7 Touch Scan Next if you have more pages to scan. 8 Touch Done when you are finished. Note: This feature may not be available on your MFP. How do I make copies from a book or magazine? 9 ...
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    Copying How do I make duplex copies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch the button that looks like how you want your copies to print. 1-->1-sided 1-->2-sided 2-->1-sided 2-->2-sided The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1 --> 2-sided if you have 1-sided originals and you want 2-sided copies. 4 Press Start. How do I make duplex copies? 10 ...
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    Copying How do I reduce and enlarge copies? Copies can be reduced to 25% of the original document or enlarged to 400% of the original. The default for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be scaled to fit the size of the paper onto which you are copying. To reduce or enlarge a copy: 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 From Scale, touch + or – to enlarge or reduce your output. Scale Auto Note: Touching Copy To or Copy From after setting Scale manually will turn the scale value back to Auto. 4 Press Start. How do I reduce and enlarge copies? 11 ...
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    Copying How do I collate copies? If you want your copies collated, you don’t need to do anything: this is the default setting. If, however, you don’t want your copies collated, you can change the setting: 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Use the numeric keypad to enter the number of copies you want. 4 Touch Off if you do not want your copies collated. Off For example, two copies of three pages will print page 1, page 1, page 2, page 2, page 3, page 3. 5 Leave Collate On if you want your copies collated (this is the default setting). On For example, two copies of three pages will print page 1, page 2, page 3, page 1, page 2, page 3. 6 Press Start. How do I collate copies? 12 ...
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    Copying How do I staple copies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch the staple button that looks like how you want your copies stapled. 4 Press Start. Note: These features may not be available on your MFP. How do I punch holes in copies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch the Punch icon. 4 Press Start. Note: This feature may not be available on your MFP. How do I staple copies? 13 ...
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    Copying How do I make color copies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Color. Color Note: This feature may not be available on your MFP. 4 Press Start. How do I make color copies? 14 ...
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    Copying How do I copy photographs? 1 Place your photograph on the scanner bed. 2 From the home screen, touch the Copy icon. 3 Touch Photo. Photo 4 Touch Color if you have a color photograph and want a color copy. Color Note: This feature may not be available on your MFP. 5 Press Start. 6 Touch Scan Next if you have another photograph you want to scan. 7 Touch Done when you are finished. How do I copy photographs? 15 ...
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    Copying How do I copy multiple pages onto one page? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Make your duplex choice. 4 Touch Advanced options. 5 Touch Paper Saver. Paper Saver 6 Touch the button that looks like the output you want. 2 on 1 Portrait 4 on 1 Portrait 2 on 1 Landscape 4 on 1 Landscape For example, if you have four portrait-oriented originals that you want copied to the same side of one sheet, touch 4 on 1 Portrait. 7 Touch Print Page Borders if you want a box drawn around each page on the copies 8 Touch Done. 9 Press Start. How do I copy multiple pages onto one page? 16 ...
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    Copying How do I place separator sheets between copy jobs? This option is useful when you are making many copies of a multipage document. Separator sheets placed between the copy jobs make it much easier to identify, separate, and distribute copies. 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Separator Sheets. 5 Touch On or Off to indicate whether or not you want separator sheets to be placed between your copy jobs. 6 Touch Done. 7 Press Start. How do I place separator sheets between copy jobs? 17 ...
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    Copying How do I create a booklet? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Create Booklet. 5 Touch the button that represents whether your originals are 1-sided or 2-sided. 1-sided originals 2-sided originals 6 Touch Done. 7 Press Start. 8 Staple (if desired) and fold the copies as appropriate. How do I create a booklet? 18 ...
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    Copying How do I print the date and time at the top of each page? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Date/Time Stamp. 5 Touch On to indicate that you want the date and time to appear at the top of your copy jobs. 6 Touch Done. 7 Press Start. How do I print the date and time at the top of each page? 19 ...
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    Copying How do I add a message overlay to copies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Message Overlay. Message Overlay 5 Touch the button that represents the message you want to appear on your copies. 6 Touch Done. 7 Press Start. How do I add a message overlay to copies? 20 ...
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    Copying How do I improve the copy quality? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Color/Content. Note: This feature may not be available on your MFP. 5 Touch the icon that best represents what you are copying (for example, Text or Photo, Gray or Color). 6 Touch Done. 7 Press Start. How do I improve the copy quality? 21 ...
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    3 Faxing How do I enter fax numbers? In addition to touching the numbers on the Fax destination screen or pressing the numbers on the numeric keypad, you can also enter fax numbers by: ...entering shortcut numbers 1 Load your original document in the MFP. 2 From the numeric keypad, press # and the destination shortcut number. 3 Touch Next Number to enter another address. 4 Touch Fax It or press Start to send your job. ...entering stored numbers from the address book 1 Load your original document in the MFP. 2 Touch Fax and then touch Address Book. 3 Use the virtual keyboard to enter a name and then touch Search. 4 Touch the name to add it to the Fax to: list. 5 Touch New Search if you want to return to the virtual keyboard without adding a name to the Fax to: list. 6 Touch Fax It or press Start to send your job. Faxing 22 ...
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    Faxing How do I send a fax? 1 Load your original document in the MFP. 2 Touch Fax and enter a fax number. 3 Touch Next Number to enter another fax number. Press the # key twice to place a “#” at the beginning of a fax number. To place an asterisk (*) within a fax number, use the asterisk button. To place a three second dialing pause within a fax number, use the Dial Pause button. Dial pause will appear as a comma in the Fax to: box. 4 Touch Fax It or press Start to send your job. ...from my computer Faxing from your computer lets you send electronic documents without leaving your desk. This gives you the flexibility of faxing documents directly from software applications. 1 From your software application, click File ➠ Print. 2 From the Print window, select your MFP and then click Properties. Note: In order to perform this function from your computer, you must have a PostScript printer driver for your MFP. 3 Choose the Paper tab and change Output format: to Fa ...
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    Faxing 4 Touch Delayed Send. Note: While scanned faxes wait for transmission they are listed in the Fax Queue. 5 Change the time and date to when you want to send the fax and then touch Done. 6 Press Start to scan and store your job. How do I create a Fax Queue? Once you successfully scan a document, you will have created a Fax Queue. The Fax Queue is a list of outgoing faxes waiting to be sent, as well as any incoming faxes. A Fax Queue can also be created with a single outgoing fax. For example, if the MFP were set for ten redials and you received an ‘error line busy’ signal when attempting to fax, a queue would be created while the MFP waited to dial again. How do I create a Fax Queue? 24 ...
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    Faxing How do I cancel a fax job? ...while original documents are scanning From the automatic document feeder: • Touch Cancel while Scanning… is displayed on the touch screen. From the scanner bed: • Touch Cancel while Scan Next Page / Done is displayed on the touch screen. ...after it has been scanned 1 Touch Fax. 2 Touch Options. 3 Touch Advanced Options. 4 Touch Fax Queue. Note: If Fax Queue is grayed out (not available), you cannot cancel any faxes. 5 Touch the button that represents the fax you want to cancel. 6 Touch Done. How do I cancel a fax job? 25 ...
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    Faxing How do I create shortcuts? Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. How do I create a single number shortcut? 1 From your computer, enter the IP address of the MFP in the URL field (address bar) of your Web browser. If you do not know the IP address, see your administrator. 2 Click Configuration (in the left frame of your browser window) and then click Manage Destinations (in the right frame of your browser window). Note: You may be asked to enter a password. If you do not have an ID and password, get one from your administrator. 3 Click Fax Destinations Setup. 4 Enter a unique name for the shortcut and specify the fax number. 5 Assign a shortcut number. If you enter a number that is already in use, you are prompted to select another number. 6 Click Add. 7 Walk over to the MFP and load your original docume ...
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    Faxing 8 From the numeric keypad, press # and then enter your shortcut number(s). 9 Touch Fax It or press Start to send your job. How do I create shortcuts? 27 ...
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    Faxing How do I send a fax cover page? 1 Load your original document in the MFP. 2 Touch Fax. 3 Enter your fax number. 4 Touch Options. 5 Touch Fax Cover Page. Fax Cover Page 6 Use the virtual keyboard to enter information in the To:, From:, and Message: screens. Touch Enter when you have completed each screen. 7 From the verification screen, touch Done if the fax cover page looks the way you want it to. Touch Back if you want to make changes. Touch Cancel if you do not want to send a fax cover page. 8 Press Start to send your job. How do I send a fax cover page? 28 ...
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    Faxing How do I change the fax resolution? 1 Load your original document in the MFP. 2 Touch Fax. 3 Enter your fax number. 4 Touch Options. 5 Touch the button that represents the resolution you want. For example, Standard. (200 dpi) Standard Fine (300 dpi) (400 dpi) Super Fine Ultra Fine 6 Press Start to send your job. How do I adjust the lighter/darker setting? 1 Load your original document in the MFP. 2 Touch Fax. 3 Enter your fax number. 4 Touch Options. 5 From Lighter/Darker, use the arrows to adjust the quality of your fax. 6 Press Start to send your job. How do I change the fax resolution? 29 ...
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    4 Printing How do I access the virtual printer operator panel? The virtual printer operator panel can be used for a wide variety of tasks, such as printing held jobs, canceling print jobs, and changing various settings. To access the virtual printer operator panel: 1 From the Welcome screen, touch the Key. 2 Touch the Printer Operator Panel button.This virtual printer operator panel functions exactly like the operator panel on your printer. Printer Operator Panel Printing 30 ...
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    Printing How do I cancel a print job? 1 Access the virtual printer operator panel. 2 Touch Menu until you see JOB MENU Cancel Job and then touch Select. JOB MENU Cancel Job 1 Menu 2 Select 3 Go 5 Return 4 Stop 6 3 Touch Back and then touch Home to return to the Welcome screen. How do I cancel a print job? 31 ...
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    Printing How do I print confidential jobs? 1 From your software application, click File ➠ Print. 2 From the Print window, select your MFP and then click Properties. 3 Choose the Paper tab and change Output format: to Confidential Print. 4 Enter a user name and a 4-digit password, using only the numbers 1-6. 5 Click OK. At the next screen, click OK. 6 From the MFP, access the virtual printer operator panel. 7 Touch Menu until you see JOB MENU and then touch Select. 8 Touch Menu until Confidential Job is displayed and then touch Select. 9 Enter the Personal Identification Number (PIN) associated with your confidential job. Use the buttons on the virtual operator panel to enter the four-digit PIN. JOB MENU Confidential Job 1 Menu 2 Select 3 Go 5 Return 4 Stop 6 Note: If you enter an invalid PIN, the message No Jobs Found. Retry? is displayed. Touch Go to reenter the PIN, or touch Stop to exit the menu. 10 Touch Menu until Print All Jobs or Print a Job ...
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    Printing How do I delete confidential jobs? 1 Access the virtual printer operator panel. 2 Touch Menu until you see JOB MENU and then touch Select. 3 Touch Menu until Confidential Job is displayed and then touch Select. 4 Enter the Personal Identification Number (PIN) associated with your confidential job. Use the buttons on the virtual operator panel to enter the four-digit PIN. JOB MENU Confidential Job 1 Menu 2 Select 3 Go 5 Return 4 Stop 6 Note: If you enter an invalid PIN, the message No Jobs Found. Retry? is displayed. Touch Go to reenter the PIN, or touch Stop to exit the menu. 5 Touch Menu until Delete All Jobs or Delete a Job is displayed and then touch Select. To delete a particular job, touch Menu until the name of the job is displayed and then touch Select. 6 Touch Go to delete the selected jobs. How do I delete confidential jobs? 33 ...
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    Printing How do I print Verify, Reserve, and Repeat jobs? Verify Print lets you print the first copy of a complex multiple copy print job then holds the remaining copies until you either continue printing the job or delete the job using the printer operator panel. Reserve Print lets you store a print job on the printer for printing at a later time. For example, this option makes it convenient for you to store forms, spreadsheets, or presentations used by several people. Warning: All jobs stored on the printer are lost when you turn off or reset the printer. Repeat Print lets you print the requested number of copies of a print job and also stores a copy that can be printed later. For example, this option makes it easy for you to print more copies for presentations, meetings, and general handouts. Warning: All jobs stored on the printer are lost when you turn off or reset the printer. 1 From your software application, click File ➠ Print. 2 From the Print window, select y ...
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    Printing – If you are prompted to enter the number of copies you want to print, touch Menu> or <Menu to increase or decrease the number on the virtual printer operator panel and then touch Select. 11 Touch Go to print the selected jobs. How do I print Verify, Reserve, and Repeat jobs? 35 ...
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    Printing How do I delete Verify, Reserve, and Repeat jobs? 1 Access the virtual printer operator panel. 2 Touch Menu> until you see JOB MENU and then touch Select. 3 Touch Menu> or <Menu until Held Jobs is displayed and then touch Select. 4 Touch Menu> or <Menu until Delete All Jobs or Delete a Job is displayed and then touch Select. JOB MENU Delete All Jobs Menu Select Go Return Stop To delete a particular job, touch Menu> or <Menu until the name of the job is displayed and then touch Select. 5 Touch Go to delete the selected jobs. How do I delete Verify, Reserve, and Repeat jobs? 36 ...
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    5 Scanning to e-mail How do I enter e-mail addresses with the virtual keyboard? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Use the virtual keyboard to enter the recipient's address in the To: field. 4 Touch Next Address to enter another address. 5 Touch Send It or press Start to send your job. How do I enter e-mail addresses using shortcut numbers? 1 Load your original document in the MFP. 2 From the numeric keypad, press # and the destination shortcut number. 3 Touch Next Address to enter another address. 4 Touch Send It or press Start to send your job. How do I enter e-mail addresses from the Address Book? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Use the virtual keyboard to enter your search information. 4 Touch Search Address Book. 5 Touch the name that you want to add to the To: field. 6 Touch Send It or press Start to send your job. Scanning to e-mail 37 ...
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    Scanning to e-mail How do I send an e-mail? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter the recipient's address. 4 Touch Send It or press Start to send your job. How do I send an e-mail to multiple addresses? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Next Address. 5 Enter another address. 6 Touch Send It or press Start to send your job. How do I cancel an e-mail? • From the automatic document feeder, touch Cancel while Scanning… is displayed on the touch screen. • From the scanner bed, touch Cancel while Scan Next Page / Done is displayed on the touch screen. How do I send an e-mail? 38 ...
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    Scanning to e-mail How do I add an e-mail subject and message? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch E-mail Subject. E-mail Subject 6 Use the virtual keyboard to enter a subject line and then touch Enter. 7 Touch E-mail Message. 8 Use the virtual keyboard to enter a message and then touch Enter. 9 Press Start to send your job. How do I add an e-mail subject and message? 39 ...
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    Scanning to e-mail How do I improve the image quality? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch the Highest Resolution button to increase the scan dots per inch (dpi) of the image that will be sent. Smallest File Size Highest Resolution Note: Increasing the file resolution also increases the file size. 6 Press Start to send your job. How do I improve the image quality? 40 ...
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    Scanning to e-mail How do I reduce the file size? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch the Smallest File Size button to reduce the scan dpi of the image that will be sent. Smallest File Size Highest Resolution Note: Reducing the file size also reduces the image quality. 6 Press Start to send your job. How do I reduce the file size? 41 ...
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    Scanning to e-mail How do I change the scan file type? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch the button the represents the file type you want to send. .PDF .JPEG .TIFF .PS Note: If you are unsure about what file type to use: • • • • PDF:This creates a single file with multiple pages, viewable with Adobe® Acrobat® Reader® . Adobe® Acrobat® Reader® is provided free by Adobe at http://www.adobe.com. PDF works well with both text and graphics. JPEG: this creates and attaches a separate file for each page of your original, and is viewable by most web browsers and graphics programs. JPEG works best with color or grayscale images such as photographs, and not as well with text or line art. TIFF: this either creates multiple files or a single file, depending on the setting chosen by your system administrator. The file size is usually larger than an equivalent JPEG, but TIFF works ...
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    Scanning to e-mail How do I scan in color? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch Color. Color Note: This feature may not be available on your MFP. 6 Press Start to send your job. How do I scan in color? 43 ...
  • Page 49

    Scanning to e-mail How do I create an e-mail shortcut? 1 From your computer, enter the IP address of the MFP you want to scan to in the URL field (address bar) of your Web browser. 2 Click Configuration (in the left frame) and then click Manage Destinations (in the right frame). Note: You may be asked to enter a password. If you do not have an ID and password, get one from your administrator. 3 Click E-mail Destination Setup. 4 Enter a unique name for the recipient and specify the e-mail address. Note: If you are entering multiple addresses, make sure you separate each address with a comma (,). 5 Choose your scan settings (Format, Content, Color, and Resolution). 6 Enter a shortcut number and then click Add. If you enter a number that is already in use, you are prompted to select another number. 7 Walk over to the MFP and load your original document. 8 Use the numeric keypad to enter your shortcut number. 9 Press Start to send your job. How do I create a F ...
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    Scanning to e-mail How do I use other scan methods? The advantage to using other scan methods, such as Scan to PC or ScanBackTM, is that your computer does not have to be directly connected to the MFP in order for you to receive the image. You can scan the document back to your computer over the network by creating a scan profile on your computer and then downloading the profile to the MFP. A scan profile includes all the necessary information about your original document and presets the touch screen of the MFP to those settings. How do I set up and use Scan to PC profiles? 1 From your computer, enter the IP address of the MFP you want to scan to in the URL field (address bar) of your Web browser. 2 Click Create Scan Profile and then click PC Scan Profile. 3 Follow the instructions on the screen to create a profile. 4 Select a location to store the scan on your computer. 5 Assign a profile name. This is the name that will display in the Profiles list on the MFP. 6 ...
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    Scanning to e-mail How do I set up and use ScanBack profiles? The ScanBack utility is on the MFP CD that came in the box with your MFP. For complete installation instructions, refer to the document included on the MFP CD. The following instructions assume ScanBack is installed on your computer. 1 From your computer, launch the ScanBack utility. 2 Select the MFP you want to use and then click Setup.... 3 Follow the instructions on the screens to define your original document and the type of output you want. 4 Select a location to store the scan. 5 Assign a Profile Name. This is the name that will display in the Profiles list. 6 Click Finish to send the profile to the MFP. 7 Walk over to the MFP and load your original document. 8 Touch Profiles. Note: The Profiles icon will only appear on the MFP home page if there are profiles available. 9 Find your profile by scrolling through the list of names. 10 Touch the name of the profile you set up from your computer. Yo ...
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    Index A accessing the virtual printer operator panel 30 address book 22, 37 B booklet, creating 18 buttons Color 43 FTP 42 JPEG 42 PDF 42 PS 42 TIFF 42 C canceling email 38 canceling fax job 23 cloning 16 collating 12 color e-mail 43 scanning 43 color copies 14 confidential jobs deleting 33 printing 31, 32 copying adding message overlay 20 advanced options 16, 17, 18, 19, 20 booklet 18 canceling a job 4 collating 12 duplex 10 from a book 9 from multipurpose feeder 8 hole punching 13 making color copies 14 page borders 16 paper saver 16 photographs 14, 15 printing date and time 19 quick copy 4 reducing and enlarging 11 separator sheets 17 sizing 4, 6 stapling 13 to letterhead 7 cover page 28 D date and time, printing 19 deleting held jobs 36 repeat jobs 36 reserve jobs 36 verify jobs 36 dpi 29 duplex copying 10 E e-mail adding subject and message 39 canceling 38 changing the file type 42 creating shortcuts 44 ent ...
  • Page 53

    Index J JPEG 42 L light/dark setting 29 M message overlay 20 multipurpose feeder 8 multi-up 16 shortcuts, creating 26, 44 staple 13 stored numbers, entering 22 T TIFF 42 transparencies 7 V verify jobs 34, 36 N N-up 16 P page borders 16 paper saver 16 PDF 42 photographs 14, 15 print job canceling 31 printer operator panel, accessing 30 printing held jobs 34 repeat jobs 34 reserve jobs 34 verify jobs 34 profiles 45, 46 Q quick copying 4 R reducing copy size 11 repeat jobs 34, 36 reserve jobs 34, 36 resolution, changing 29, 39, 40 S Scan to PC profiles 45 ScanBack profiles 46 separator sheet 17 shortcut numbers 37 shortcut numbers, entering 22 Index 48 ...



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